This is a simple minute of meeting reporting system, you might want to try.
OPENING:
The staff review meeting was declared open with a brief prayer by the
monitoring and evaluation officer LOPIN 1 project Mrs. Emenike Chigozie and the
meeting was presiding by the Program officer LOPIN project Mr Kennedy Anyanwu.
ATTANDANCE: Eleven staff were in attendance 6
male and 5 female.
The
following were rundown of the agenda for the meeting
·
Opening prayer / Attendance
·
Adoption of the agenda
·
Reading/adoption of previous
minute
·
Matters arising from
previous minute
·
Update on activities
§ SHiPs
FOR MARPs
§ LOPIN
§ Mid-term
review by USAID
§ Caregivers,
Kids club and Adolescence
§ Data
cleaning
§ HES form A, B & C
§ Financial
update
§ AOB
§ Closing
remarks
§ Adjournment/
closing prayer
The Motion
for Adoption of the Agenda was duly moved by the Assistant M&E Mrs.
Edidiong Ini udoobong and seconded by the filling officer Miss stella Udoh.
Opening Remark: On behalf of the
Executive Director, the director of Finance Hon. Christopher Edemekong welcomed
staffs to the weekly review meeting and thanked members for showing commitment
toward the success of all the activities. He also stressed the need for all
staff to be pro-active; results orientated and fix all relevant issues
pretending to all wards. He also used the medium to inform staff that the
Mid-term review was re-schedule for Thursday 1st Dec 2016.
Reading/Adoption:
The reading of the previous minutes was done by the M&E officer SHiPS
FOR MARPs Mr. Solomon and the following corrections were made
·
Monitoring of beneficiaries not
Need Assesment
·
Comprehensive list of household
not migrated list of household
·
CBO/CV review meeting not ARFH
review meeting.
After
the following corrections were done, the motion for adoption was duly moved by
the AM&E Mrs. Edidiong Ini udobong and seconded by Aniebiet Nwoko.
Matters arising from the previous minute: the following issue were raised as matter arising from the previous minute
- Household comprehensive list: Respective ward officer’s rollout the following figures as household comprehensive list retrieve from CVs per ward. For ward 9 (1), ward 10 (4) and ward 11 (4) making a total of 9 household retrieved so far. In response the director of finance asked ward leaders to re-strategies their approached to ensure that all remaining CVs submit their comprehensive list.
- Passport: the Program officer Mr Kennedy asked ward officers about passport update and which CV was in position of the camera. In response AFM said that the camera was in the office and that the CV has not yet come for the camera.
- Follow up monitoring on HES: the APO reported that monitoring has not been done yet.
- Data cleaning: no specific number of household on data cleaning was reported and the M&E reported that the strategy used on the data cleaning exercise is that as CVs are submitting their weekly report, data cleaning is done. The director of finance Hon. Christopher Edemekong asked the M&E to always report figures, that figures will informed us of the progress made on the exercise.
- On positive client tracking: the Program assistant reported that the tracking is ongoing and that our previous target of 120 clients has been achieved.
- Other issues: screen guard, Acomin Template, Organogram and advocacy to director of health.
ACTIVTY
UPDATE
SHiPS
FOR MARPs ACTIVITY FOR THE WEEK: the Program Manager SHiPS FOR MARPs Mr. Emem
Uchaucha informed staff that monitoring of session will start on the week under
review, follow up on targeted testing and a visit to the state office to
collect the blue copy for photocopy
LOPIN
1 ACTIVITY FOR THE WEEK: the program officer reported the following as
activities for the week, follow up on NpopC data, facility meeting and
management meeting are key delivery for the week under review.
ON
CAREGIVERS FORUMS: ward officers roll out the following as numbers of
caregivers conducted so far. For ward 9 (4), ward 10 (3) and ward 11 (3)
ON
KIDS CLUB: ward 9 (3), ward 10 (3) and ward 11(4)
ON
ADOLESCENCE: ward 9(4), ward 10 (3) and ward 11 (3)
HES
UPDATE: the program assistant informed staff that populated form A1, B1 and C1
had been submitted to the PA (HES).
FINANCIAL
UPDATE: that he has submitted the SHiPS
FOR MARPs financial report and also preparation of LOPIN financial report is
ongoing.
A.O.B(Any other business)
- The M&E SHiPS FOR MARPS said that CMO bio data form is not in the office and need fund to visit the state office to retrieve the document and make photocopies
- PM SHiPS FOR MARPs said that effective monitoring of 6 peer educators in Mkpat Enin site and venue will at least help in getting report on time
- PO Mr Kennedy anyanwu informed staff that the world AIDS day will be on Wednesday and that testing will be done
- Program assistant Ekong Ndifreke asked for funds to enable him submit appreciation letter to NDE and AKADEP
- On support group the Executive Director asked Mr Kennedy why the meeting has not been held. In response, the PO assured the Executive Director that the activity was schedule for the week under review.
- On NpopC PO reported that a total of 417 OVC has been provided with birth certificate.
- The Executive director asked that the following activities and document should be made available to help retirement.
1.
Total number of OVC provided with birth
certificate for the pass three month.
2.
Quarterly meeting
3.
5 days refreshers training for CVs
4.
QIT
5.
Support groups
6.
Ward officer should schedule
for the remaining activities.
7.
Preparation for Mid-term review
by USAID
8.
Lastly the Executive Director
introduced Queen Jack as community facilitator on SHiPS FOR MARPS project.
The
closing remark was done by the program officer Mr Kennedy and the motion for
adjournment was moved by Aniebiet Nwoko and seconded by Stella Udoh
Closing
prayer was said by Mrs Emenike and the meeting ended at 11:45am.
NOTE that some terms used here were used based on their acronym
PM - Program Officer
M&E - Monitoring and Evaluation
FO - Finance Officer
PO - Program Officer