This is a little scope of report i used to present to the board of directors and the executive director of the organization that aims about good health.
Opening
prayer by the M&E officer from ECI at about 10:20am. It was followed by a
general introduction by all participants. The participants were drawn from the four
CSOs working in the SHiPS for MARPs project in Akwa Ibom State, HQ M&E, State
STL, SPO, M&E officer and SFH MIS/Referral officer.
Objectives of the Training.
This
was stated by Dr. Richard – M&E officer for SFH (HQ)
·
To train all M&E project
officers on the use of DHIS2 for data capturing and generating of report
·
To define the modality for
successful referral of identified clients
·
To support all the CSOs M&E
to enter backlog of data from Jan to Aug
Expectations at the end of the training
·
All CSO M&E officers should
be able to understand and use DHIS2 tool efficiently.
·
Understand the timeline on
sending reports.
PRE
TEST was
given for 15min followed by tea break
Data Quality Assessment 2016 result
During
the training, time line is important in data quality. Time line is to inform
decision, help in future programming. Also DQA entails where resources should
be channeled to for effective implementation.
The 6 DQA
·
Accuracy
or validity: All data must be original and accurate.
·
Reliability:
This require the tools used in capturing the data. There is a standard tool
used.
·
Timeliness:
This means time for submission of data for future programming.
·
Completeness:
This means up to date data obtained between a certain period of time
·
Integrity:
Quality of data obtained or trust
DQA is
carried out after six month on the commencement of the project. It must be
carried out using required tool with necessary indicators.
CSOs will
be reporting on the DHIS2 on the MPPI while state will concentrate on the
treatment of clients on OSS and DiCs.
Intensive
phase is now 3 months and no more 4. A peer is reached with 6 contacts
henceforth within 3 months. In the BM sites, a contact is only once a month.
Counting for one service is once a year e.g
HTS and STI services.
Challenges
on HTS were shared during the training as follows;
·
Counting of no. of test instead
of unique counts
·
Incomplete filling of tools e.g
no dates, location etc.
·
Failure to summarize result by
HTS testers
We were
made to know that testing of clients of FSW who is positive can be tested as
well
Snow
Ball Clients are those clients identified by a partner of FSW.
From
October 1, 2016 referral to other facility is not valid in the project and
every clients tracked by other facilities will not be counted anymore except
the client is transferred with a transfer letter to OSS.
Any FSW
screened and identified positive for STI must be tested for HIV.
Dr.
Richard said that when conducting trainings, the following points must be taken
note of.
·
Title of training
·
Counting of staff attendance
instead of trainees
·
Missing one day of a training
nullify you as been trained
·
Pre and post test not rendered.
N/B all original documents must be
with the CSOs. EDs must ascertain (sign) to the data reported by the M&E officer
before the data in entered into the DHIS2 software.
DATA
FLOW AND TOOLS FOR CAPTURING DATA
PE/HTS
officer are the important data collector
6 PEs
submit to CF
5 CF
submit to CS
CS
submit to CSO M&E monthly who will collate the data by LGAs
M&E
conducts internal validation and is approved by ED then the data is entered
into DHIS2
ACTION POINT
When collating data make an analysis on the
location of testing (LGA), no. of tests, no. of +ve etc. Use bar chat to
analyzed result.
DHIS2 PROPER
M&E
officers were properly guided on the use of DHIS, its different platform as
well as its indicators.
Under
“other Indicator” Sheet every condom distributed that is not of target group
should be reported as “pick up at CSO offices”
Also in
gender, the number reached with MPPI should be reported same.
FIELD SUPERVISION AND ROLE OF M&E OFFICERS
Ø PO
ensures that the project is implemented according to strategy and that all
services provided are documented using the data capturing tool.
Ø M&E
review the data capturing tools to ensure.
Ø Conduct
joint visit to the field to monitor implementation of activities
Ø M&E
ensures that all tools required by program are available
Ø At
the end of the month, M&E collate data on project activities and summarizes
the data on the monthly summary tool.
Ø M&E
analyze the data to describe the result for the month.
Record keeping.
M&E
ensure filing of project activities.
Each
peer educator should have a file and activities filed by months
All HTS
officer must have a file documenting monthly activities
Condom
and lubrica collection and distribution are documented and filed.
Data Security
Ø All
original hard copy of documents must be kept in a secure place not accessible
to everyone.
Ø Photocopy
should be sent to state office as backup.
Ø M&E
should report to state government monthly
Ø Use
national tool in reporting
DHIS2 OVERVIEW
It is a
data collection tool used for reporting. It is approved by Nigerian govt. it is
a web based and runs on major browsers like internet explorer.
Functions
of DHIS was given as; Support planning, organization and
management
3 DIMENSION OF DHIS
Where dimension:
this is the location What dimension:
this refer to dataset/program or specific intervention When dimension:
this is the period or time at which the activity takes place
DAY 2 @ SFH OFFICE
This
session was solely for the M&E officers implementing SHiPS project in Akwa
Ibom State.
Opening
prayer by Nsikanabasi from CYEN. It was followed by recap of day one activities
anchored by Mr. Taiwo. However, every participant was asked what they learn on
day one and they respond accordingly.
Dr.
Richard made the participants to understand that from now henceforth session
will be for three months and that any peer that meet a minimum of three contact
session within two months interval must be graduated to BM
Tea
break was observed at about 11:15am
M&E
officers were guided on data entry till the end of day 2.
DAY 3 @ EMMJM HOTELS
Day 3
was all about entering of backlog of data into DHIS2 by individual CSOs.
My observations during the training:
The
training was a stepping stone for me as I acquired more ideas basically been
expose to DHIS2 software for data capturing and entering. However the following
challenges hinders the smooth running of the training;
·
Difficulty in accessing
internet services
·
Change of venues and accommodation
This will help your report.